Posts Tagged ‘efficiently’

USING A “TO DO” LIST FOR GETTING MORE DONE

For over 30 years I used time management strategy and tactics.  It began with my reading nine books on time management in the eighties, starting with Alan Lakein’s, How to get Control of your Time and your Life.  I subsequently taught an adult education course in time management, and have used it for the past 35 years, right up to the present moment.

Rather that quote what author said what, way-back-when, and give their time management tips, I’ll  simply tell what I found works well.

The basic time management tool that most experts agree upon is the use of a daily “To Do” list.  My use of the to-do list evolved over the years but I still make out and use a  prioritized list every day and I carry it and a pen with me wherever I go as well as keep it and a pen on my night table when I go to bed.   When I was working for a paycheck, I attribute my lists for making me somewhat more productive.   Now that I’m retired, I estimate that I get at least three times more done than I otherwise would have without my lists, basically because retirement time, unlike a job time, is mostly unstructured and a daily list gives structure.

The items on your to do list should be prioritized, not simply listed.  The importance of this is actually the most critical aspect of “to do” lists.  Prioritizing the items  on your to-do list helps you answer “Lakein’s Question” which asks, “what is the best use of your time right now?”  Of course, for meetings, appointments  and other timed events, I simply asterisk it on my list rather that give it a numerical priority.  Near the end of each day I prepare my list for that evening and the next day, carrying over unfinished items from the previous day.  The mere act of preparing your list each day helps you focus on what you need to do and how important or even urgent it is.

In the 1930’s, Bethlehem Steel entrepreneur Charles M. Schwab (see his photo in upper right-hand corner), paid management consultant Ivy Lee $25,000 for giving him the very simple idea of a daily “to do” list.  That $25,000 would be worth hundreds of thousands of dollars today.  I personally have found to do lists to be priceless over the past 35 years that I used them.

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