Posts Tagged ‘coordinating’

APPLYING THE FIVE FUNCTIONS OF MANAGEMENT

Planning, organizing, directing, coordinating, and controlling: do each of these well and with a sincere belief in the worthiness of what you’re trying to accomplish as well as a sensitivity to the employees who work for you and the people you’re serving and you’ll find it hard to fail. To use each of the five functions, we need to understand them.  Here’s my brief explanation of each:

1. PLANNING

It’s widely believed that the more time one spends planning, the less time is needed for implementation of the plan.  I go even further than that: better and more thorough planning should eliminate wasted time on implementing poor plans that end up not working. In planning, it’s a geat idea to solicit critiques and feedback from others prior to adopting the Plan, especially from those that differ with you.

2. ORGANIZING

After you prepare your Plan you need to organize your resources and determine how you intend to implement your
Plan.  Perhaps appointing a Czar to be responsible for implementing the Plan is appropriate. What do you do first, second, third?  The Plan may need to be divided into parts that can be given to managers to take control of to implement.

3 DIRECTING

Next comes the beginning of the implementation of your Plan by directing others to carry  out various portions of the plan, starting with the selection of a Czar to direct the Plan’s implementation.

4. COORDINATING

The more complex the Plan, the more important it is to coordinate with those charged with implementing its various components.  This is something that the Plan’s Czar does.

5. CONTROLLING

This fifth and final function compares the Plan with the results that were actually achieved and then make any changes necessary to ensure that the final outcome is what is desired, even if is was not what was exactly planned for.

 

CONCLUSION

Having  identified and briefly explained the five functions of management, I think it would be useful to go through an example that would illustrate how they actually work.  I thought something controversial would be fun, so let’s use comprehensive healthcare to build a nationwide system that provides more benefits than costs and is affordable and welcomed by all.

The Affordable Care Act (ACA) or “Obamacare never had popular support.  It narrowly became legislation and only was able to do so because of underhanded actions.  Because of this, there was no honest debate on how to make it work well.  Although politicians on both sides of the aisle wanted to help shape the new health insurance law, this was not done because Republican legislators were not included.  So from its very inception. the ACA Plan was flawed.  Over 2700 pages in length, the ACA was poorly organized and not well-thought-out for disincentives in it to employers and to the economy.

The Secretary of the Department of Health and Human Services was in charge of the Plan’s implementation (“directing”)  and did a very poor job, starting with the selection of unqualified contractors to build the Federal website for people to sign up for healthcare that lived in states that did not participate in the administration of the ACA. The Secretary should have appointed a ACA Czar to be responsible for making it work well and smoothly.  The Secretary was also responsible for any “coordinating” that was necessary to make the ACA work.

Finally, the fifth function of management and acid test of all Plans is “controlling” or checking to insure that the outcome or results are what was intended, and then to make modifications that are necesary to make that happen.  The ACA is much more expensive than previously-held insurance and is only affordable to those receiving subsidies.  The co-pays and deductibles are ridiculously high to the extent that seeing a doctor is unaffordable to many.  The ACA is so bureaucratic and unwieldy that it is encourages fraud on the part of insurers, its administrators, and healthcare recipients.  It is so flawed that it is probably beyond repair, which makes me personally very sad because I believe in universal healthcare.  The President and both houses of Congress need to work together to replace the ACA with something much better.

Consciously use the 5 functions of management whenever you manage anything complex that you want to see done well.

 

 

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